Policies

Participation

Participation Agreement

All activities carry various degrees of risk or injury. Participants assume sole responsibility for any and all such risk or injury that may result due to voluntary participation. It is each individual's responsibility to be knowledgeable of his/her own physical condition when participating in any activity.

Participation Conduct

Please respect the facilities and the rights of other individuals. Any user who engages in any disorderly conduct is subject to immediate removal and loss of future privileges.

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    • Appropriate athletic attire, such as t-shirts, shorts, warm-up suits and fitness clothing are required. Jeans and/or street clothes that have rivets on them are not permitted.
    • Gum chewing and spitting are not permitted in the facility.
    • Eating and drinking are permitted in the lounge/snack bar area only.
    • In-line skates/roller skates/skateboards/hoverboards are not allowed in the SRC.
    • All personal articles must be kept in designated lockers or under benches; not on activity room floors, courts or other surfaces.
    • Boom boxes are not allowed in the SRC except those used for Department of Campus Recreation programs. Individual headphones are permissible.
    • Football, softball, frisbee or other activities that involve projecting items through the air are not permitted in the facility.
    • Appropriate footwear is required for each activity area.
    • Footwear which marks floor surfaces or is worn inappropriately is not allowed.
      - Open-toe shoes are not permitted in any activity area.
    • Sparring-type activities are not permitted in the boxing room or on the mezzanine level. 
  • General Rental Information

    All Student, Faculty/Staff rentals require a Texas State ID card 

    • Alumni without a state-issued ID physically present will not be allowed to rent
    • Alumni must surrender a photo-ID and payment card for the duration of rental
    • Alumni rentals must be returned by end-of-day. Alumni overnight rentals are not permitted.

    Students must be currently enrolled in classes to receive student rate (including summer sessions)

    Equipment that is returned damaged, missing parts, excessively dirty, or late will result in additional charges

    Pets and alcohol are prohibited on all rental equipment. Violation of this policy will result in additional charges

    No more than 2 boats may be rented under a single ID

  • General Climbing Policy

    • The Climbing Center is open to all individuals with a valid membership

    • A Climbing Center Acknowledgement of Risk and Policies form must be completed prior to participating at the Climbing Center
    • Participation in a Climbing Center orientation must be completed prior to participating at the Climbing Center
    • Patrons must check-in with a Climbing Center Attendant upon arrival and present a valid ID
    • Climbing shoes are required while climbing and bouldering
    • Bare feet are not permitted in the Climbing Center area
    • Helmets are available for use but are not required
    • The Figure-8 follow-through is the only knot permitted for tying-in at the Climbing Center
    • Climbing or belaying while under the influence of drugs or alcohol is not permitted
    • The use of any mobile technology while climbing or belaying is not permitted
    • Lead Climbing is only permitted when designated lead climbing-certified staff are present
    • When lead climbers are present on the wall, the adjacent top-ropes may not be used if routes conflict
    • Unsafe conditions must be reported to a Climbing Center Attendant immediately

    Minors Climbing Policy

    • All participants must be able to fit into a climbing harness. Climbing Center Attendants have the discretion to refuse any climbers who cannot wear a climbing harness as intended by the manufacturer
    • Climbers must weigh no less than 35 pounds and are recommended to be at least 6 years of age to climb
    • All minors must be accompanied by their parent and/or legal guardian when at the Climbing Center
    • Parent and/or legal guardians must remain in the Climbing Center area when their child is present
    • Minors climbing in the bouldering cave are required to have a spotter at all times

    Bouldering Policies

    • Spotters are strongly recommended when bouldering
    • All climbers must have at least an arm’s length of separation between themselves and other climbers
    • Bouldering is permitted on the climbing towers no higher than the first perma-draw, and if no other climbers are present on that section of the wall
    • Open Hours Bouldering: Permitted only for active Texas State University Climbing Center Members who have read and acknowledged the following policies below. Open bouldering permits Texas State University Climbing Center Members to boulder when the Student Recreation Center is open even if the Climbing Center is not staffed.
      • Wristbands: Each semester, active members will be permitted one (1) open bouldering wristband. Bouldering wristbands must be worn outside of hours when the Climbing Center is not staffed in order to boulder.
      • Lost/Forgotten Wristbands: If you forget, lose, or do not have your wristband you are not permitted to climb. Replacement wristbands will cost an additional $10.00
      • Misuse of Wristbands: Bouldering wristbands are not to be shared with any other individuals. If you share your wristband with another individual (regardless of membership status), your Climbing Center membership will be immediately revoked.
      • Bouldering is permitted on the climbing towers no high than the first perma-draw and if no other climbers are present on that section of the wall.
      • No topping-out (climbing on top of) the bouldering wall.
      • Climbing shoes are required while bouldering. Bare feet are not permitted in the Climbing Center.

    Equipment Checkout Policies

    • All equipment available for check-out at the Climbing Center is free of charge with the purchase of a Climbing Center pass or membership, including: ropes, harnesses, helmets, belay devices, and shoes
    • Climbers assume all liability resulting from the use of personal equipment when climbing
    • Personal ropes and quick draws are not permitted at the Climbing Center
    • Loose chalk is not permitted at the Climbing Center unless confined to a sealed chalk ball. Loose chalk on its own is not allowed

    Belaying

    • Climbing Center Attendants are available to belay and to perform Belay Assessments as time allows
    • A Belay Assessment must be passed each academic year to belay
    • A Lead Skills Assessment must be passed each academic year to lead climb or lead belay
    • A palm down belay technique is required, with the brake hand remaining on the rope at all times
    • Belay Assessments are conducted using a tube-style braking device; Gri-Gri’s, or other assisted braking devices, are only permitted for use by Climbing Center staff
    • Belay cards must be clearly displayed on a belayer’s harness at all times while belaying
    • Verbal commands and a safety check are required before every climb
    • Swimming without a lifeguard on duty is strictly prohibited
    • Before entering the water please be sure that:
      • You check in with staff 
      • You and your attire (including shoes) must be clean and sweat-free
      • Attire does not reveal private parts or be see-through
      • You do not have open wounds, diarrhea or an illness that can be spread through water or air
      • Children who are not potty trained must have on swimming diapers
    • Shower before entering the pool area
    • No person with sores, open wounds, or other evidence of skin disease is permitted to use the pool
    • No running, pushing, throwing, or dunking of other swimmers
    • Spitting, spouting of water, profanity, roughness, and rowdiness will not be permitted in the pool
    • Flips, back dives, or backward jumps are not permitted
    • No hanging or pulling on lane ropes, backstroke flags, basketball goal or volleyball nets
    • No smoking or vaping of any kind is permitted in the facility
    • Close-top water bottles (water only) are permitted. No food or glass
    • Youth 12 and under must be supervised by a responsible adult over the age of 18.
    • If a child cannot swim, a responsible adult over the age of 18 must be within one arm's length from the child at all times.
    • Swimming proficient children may use lap lanes and equipment for lap swimming only
    • Return all items to proper storage location
    • No underwater swimming for more than 30 seconds
    • Starting blocks may be used only under the supervision of a lifeguard
    • Additional rules may be implemented by the Aquatics and Safety staff for the health and safety of the patrons
    • When there is a lightning strike within 5 miles of the Rec Center, the pool will close. It will reopen once lightning has not struck within the 5 miles radius for 30 minutes. For more information click here.
    • Policies and rules are to maximize participant and staff safety.

      Lap Lane Etiquette:

    • Expect to share a lane; 3 or more swimmers must circle swim (Swim in a counter-clockwise direction staying on the right side of the lane-just as you drive).
    • Try to swim with others ofyour own pace.
    • Pass only when the passing lane (middle of the lane) is clear.
    • Pass quickly and courteously.
    • If you are being passed, please move to the far right side of the lane to allow room for passing. If you are being followed closely, it is courteous to wait and let the faster swimmer pass at the wall.
    • If you want to stop, do not block the "T" on the pool wall.
    • Be considerate of others and their individual workout.
    • Appropriate athletic attire, such as t-shirts, shorts, warm-up suits, sweat suits or aerobic clothing, is recommended at all times during recreation.
    • Open-toe shoes are not permitted.
    • Workout Towels are required in the weight room and cardio areas.
    • No gym or book bags permitted in the weight room.
    • Chalk is not permitted for any use
    • Only resealable beverage containers are allowed.
    • Gum chewing is not permitted.
    • All participants should utilize a workout towel and wipe down equipment following their use.
    • Gloves/ wraps are required to use equipment.
    • Tennis shoes must be worn at all times.
    • Users may not kick the bags
    • Sparring-type activities are not permitted in the boxing room or on the mezzanine level.
    • Photographs and film may not be published, sold, reproduced, transferred, distributed or otherwise  commercially exploited in any manner whatsoever.
    • Photography and filming is not permitted in Campus Recreation locker rooms or restroom facilities.
    • All photography and filming must be conducted during operating hours and without disrupting Campus Recreation operations and service to its members or limiting access to equipment, stairwells, entrances/exits, high traffic areas or other high traffic locations within Campus Recreation facilities.
    • Prior permission by all photographic subjects must be secured via a signed photo release.
    • The Department of Campus Recreation reserves the right, at its sole discretion, to withhold and/or withdraw permission to photograph on its premises or to reproduce photographs of its facilities, members and staff.
    • Appropriate athletic attire, such as t-shirts, shorts, warm-up suits, sweat suits or aerobic clothing, is recommended at all times during recreation.
    • Shirts and shoes are required except in locker rooms, pools and outdoor activity area.
    • Appropriate athletic footwear is required in all activity areas.
    • Footwear which marks floor surfaces or is worn inappropriately is not allowed.

    The dress code is to ensure a safe, clean, and fun experience for all users. 

  • SRC

    • For health and safety reasons, children ages 0 - 16 are not permitted at any time in the cardio or weight room areas; those areas of the facility are not designed to be used by children.
    • Infants may not be left in carriers while their guardian exercises nearby.  
    • Carriages / strollers are not permitted on the track.
    • Children must be at least 16 years of age to utilize the cardio equipment and weight room.
    • All children under the age 16 must be accompanied by an adult or legal guardian to gain admittance into the SRC, and must be chaperoned at all times while in the facility.
    • Texas State students, faculty, staff and SRC members may purchase memberships for their dependents. Each dependent will need to get an ID card from Campus Recreation.
    • Children are never to be left unattended, even in the lobby.
    • Children 5 years of age and older are prohibited from using locker rooms of the opposite gender. Families are encouraged to use the Family Changing Room located between the Natatorium Locker Rooms. 
    • Racquetball goggles are required for children under the age of 18 who utilize the racquetball courts.

    Golf Simulator

    • Children must be at least 7 years of age to use the Golf Simulator.
    • A parent or guardian must be present and provide supervision to children under the age of 18.

    Rockwall

    • A parent or guardian must sign a waiver and be present with children under the age of 18.
    • Guests must pay a guest fee to enter the SRC and another daily fee to climb the Rockwall.

    Aquatics

    • Youth 12 and under must be supervised by a responsible adult over the age of 18.
    • Swim diapers required for children not potty trained.
    • If a child cannot swim, a responsible adult over the age of 18 must be within one arms length from the child at all times.
    • Swimming proficient children may use lap lanes and equipment for lap swimming only. 
    • Additional rules may be implemented by the Aquatics and Safety staff for the health and safety of the patrons.
    • Inside lane is for running and the two outside lanes are for jogging/walking
    • Walking/jogging direction will be rotated daily due to shortened track length.
    • Only appropriate athletic running, walking, or cross training shoes are to be worn on the track. No spikes!
    • Stretching is permitted in the corners, outside the running lanes where mats are located.
    • Be courteous of other track users.
    • Eye guards are recommended for the safety of players.
    • Court reservations are highly suggested.
    • Children under 18 years of age are required to wear goggles.
    • Appropriate footwear is required on racquetball courts.
    • Racquetball/Handball/Wallyball Court Reservations
    • Court reservations are for a one hour period, beginning on the hour, and may be made by calling or visiting the Information Desk on the day of the reservation.
    • Individuals may reserve only one court for a one hour period of time; only when that hour is up and there are courts available for the next hour, can an individual continue play after completing his/her reserved time.
    • Only one court per-day may be reserved by each person.
  • Any organization or individual affiliated with the University must receive permission from the Department of Campus Recreation before soliciting in and around the Student Recreation Center. Solicitations include flyers, photos, video productions, surveys or questionnaires, etc.

  • Campus Recreation has several TVs that serve as digital signage displays. All materials for digital signage displays must receive approval from the Department of Campus Recreation. Materials for submission must be accepted only via the online Campus Recreation Digital Sign Request form (emails not accepted).

  • Texas State University is committed to maintaining healthy and safe campuses in San Marcos and in Round Rock.

    The primary purpose of this policy is to establish university guidelines prohibiting smoking and the use of all tobacco products at the Texas State campuses in San Marcos and in Round Rock. Tobacco products include all types of tobacco, cigarettes, cigars, smokeless tobacco, electronic cigarettes, vaporizers, pipes, and hookahs.

  • Sewell Park Reservations

    • Area

      Number of People

      Students

      University

      Non-Affiliates

      Pavilion

      up to 50

       $20.00

      $25.00 $40.00

      51-100

      $40.00 $50.00 $80.00

      101+

      $60.00

      $75.00 $150.00

      Sewell Park West

      up to 50

      $20.00 $25.00 $40.00

      51-100

      $40.00 $50.00 $80.00

      101-200

      $60.00 $75.00 $150.00

      201-500

      $80.00 $100.00 $200.00

      501-1000

      $100.00 $125.00 $250.00

      1001+

      $150.00 $200.00 $300.00

      *Sand Volleyball Courts (per court)

      No Limit

      $10.00 $15.00 $30.00

      *Basketball Court

      No Limit

      $10.00 $15.00 $30.00

      Lifeguards 

      $80/hour minimum

      *Volleyballs and Basketballs included in rental, and are available upon request. 

    • An Amplified Sound Request Form must be submitted to Student Involvement @ LBJSC at least 10 days prior to the event date. Sound equipment is not available or provided by the Outdoor Center.

      • Forms must be submitted to: getinvolved@txstate.edu
      • If additional power or electrical hookup is required, a request to the University's Physical Plant must be made. 
    • Cancellations made within 48 hours are eligible to be rescheduled at no additional cost.

      Refunds are not available, even due to inclement weather at the time of the event. 

    • When planning large events, such as a cooking competition or an event with multiple vendors, please ensure to include EHSREM in the planning phase to ensure a few months notice.

      • EHSREM can help ensure that all required permits are completed
      • Events with 200 people or more must submit an event site map to EHSREM.

      Visit the EHSREM Event Planning page for guidance on event planning requirements. 

    • University Police Department officers can be requested to provide security, or may be mandatory if deemed necessary by Texas State University. The rate for each officer is $40.00 per hour with a four-hour minimum.

      Event Security Request

    • Events that will have any type of open flame devices must submit an Open Flame Permit Request Application and have a fire extinguisher at the event.

      Allowable open flame devices:

      • Propane Grill
      • Catering Grill/Smoker
      • Sterno Candle (Food)
      • Conventional Candle(s)

      Each Open Flame Permit will be evaluated on a case-by-case basis as the event is being reviewed for approval. Charcoal grills are prohibited.

      • A fire extinguisher must remain on-site throughout the duration of the event.
        • Fire extinguishers may be requested at no additional cost on the Reservation Request Form. If the fire extinguisher is used or damaged in any way, the group will be responsible for the cost of replacement.
    • If your event requires tables or chairs, a request can be made with Materials Management (for a separate, additional fee).

    • Temporary Food Establishment (TFE): A temporary event in which food and/or beverages are served to the general campus community. 

      A TFE Permit Application must be submitted to EHSREM if your event meets the following requirements:

      • Food/beverages will be served at an event that is open to the TXST community, including any faculty, staff, students, and visitors.
      • Food/beverages will not be pre-packaged, or they will be removed from their packaging prior to being served.

      Any event requiring a TFE permit will also require that one person who is food handler certified be present the whole  time food is being served.

      Visit the EHSREM Food Safety page for more information

    • FOOD CATERING

      UPPS for Catered Events: https://policies.txstate.edu/university-policies/05-03-02.html 

      Catering service for functions held in university facilities may be obtained from the food service contractor or from other catering services, if approved and included on the annual list of approved caterers. Small departmental events (fewer than 20 participants) that serve food to university employees are exempted from the catering policy.

      Caterers wishing to serve food on the campus must meet the standards and conditions as established in the Catering Services Agreement. Included in the standards are:

      • Proof of liability insurance in which the caterer, as well as the university, are covered;
      • Evidence of compliance with all public health service and food handling certification as required by state and federal laws; 
      • Caterers who seek inclusion on the university’s list of approved caterers must submit a list of their services and their costs. The list of costs should contain all related costs to the end user, including food, commissions, deliveries and other costs on a per-person basis.

      FOOD SAFETY

      Please visit the Department of Environmental Health, Safety, and Risk Management for all rules and policies regarding food safety for on-campus events.

    • Large trash bins can be made available for the use of an event, at no additional cost by the Outdoor Center.

      Event organizers are responsible for removing all trash from Sewell Park when the event is completed.

    • Non-Affiliated Events: Organizations that intend to host an event in Sewell Park must be sponsored by a Texas State Department or Organization.

      Student organization solicitation: The Solicitation Form (04.05) must be filled out by the organization and submitted.

      Outside Texas State Vendors: If there will be outside vendors present selling anything or promoting a commercial message, a Solicitation Form (04.05) and Vendor Agreement (04.04) must be filled out by the sponsoring department

      Forms are due at least ten (10) business days before the requested solicitation date (weekends/university closures due to holidays excluded) and only for dates up to two consecutive weeks. All forms, policies, and procedures are subject to change and found here.

  • University Camp Policies

      • Any cancellation or rescheduled reservation made more than ten (10) days before the reservation date will receive a full refund, less a $20.00 processing fee.
      • Any cancellation made within ten (10) days of the reservation date will forfeit all payment made towards a reservation. Any date transfer request made within ten (10) days of the reservation date will denied.
      • No refunds will be issued due to inclement weather. 
      • Payment for any reservation at University Camp is required within 10 days of receiving a confirmation email.
      • Any reservations made within 10 days of the date being reserved requires payment at the time of confirmation.
      • The gate code to access University Camp will be emailed 24-48 hours prior to your reservation start date, only if payment has been made. This code will only work during the dates of this reservation.
      • If payment is not made until after 5:00PM on the start date of your reservation, you will not receive a gate code email until the following day. 
      • If payment for a reservation is not made within the aforementioned timeframe, the reservation may be forfeited.
      • Texas State University departments may request an exception to this policy.
      • The reservation holder will be responsible for ensuring that all policies are followed by all members of their group.
      • The reservation holder must be present at camp for the duration of the reservation.
      • Entrance to University Camp is prohibited from non-authorized access points. This includes, but is not limited to, access from the Blanco River or adjacent properties.
      • The gate must be locked at all times other than during immediate entry or exit of the facility.
      • All access to University Camp is limited to the reservation holder's group. Sharing gate access codes is strictly prohibited.
    • Groups that violate the Quiet Hours policy will be asked to leave University Camp.

      The individual who's name is on the reservation must check-in with University Camp staff to receive parking passes for their allowed number of vehicles.

      • Day-Use Site reservations
        • Check-in: 8:00AM
        • Check-out: 10:00PM, Sundays: 5:00PM
      • Lodge and Campsite reservations
        • Check-in: 3:00PM
        • Check-out: 2:00PM
      • Quiet Hours
        • 9:00PM - 8:00AM
    • The speed limit is a maximum of 20 MPH. All vehicles must be parked in their reservations designated area. Driving or parking off established roads or parking spaces is not permitted. Do not drive in prohibited areas or through sensitive regrowth ecosystems.

      • Campsites
        • Maximum of 3 vehicles per site
        • Each campsite has access to a parking area that can fit 2-3 vehicles
        • Campsites 1-3 must park in Day Use parking area
      • Day Use Sites
        • Maximum of 2 vehicles per site
      • Beretta Lodge
        • Maximum of 6 vehicles or that which can fit in the designated parking area
        • Must use the designated parking area
      • Jeffersonian Lodge
        • Maximum of 6 vehicles or that which can fit in the designated parking area
      • Overflow Parking
        • Limited overflow parking is available near the dumpster/Bathhouse area for all reservation types
    • Fishing in the public waters of Texas does require a fishing license. More information on how to purchase a license, and exceptions to this policy, can be found on the Texas Parks & Wildlife website.

      • Alcohol is permitted at University Camp for individuals 21 years of age or older.
      • Groups that contain, or individuals under 21 years of age found in the possession of or consuming alcohol will be immediately referred to the University Police Department for legal and academic recourse.
    • The following items are prohibited on University Camp property:

      • Dogs or pets (Be prepared to speak with University Camp Staff if bringing a Service Animal)
      • Glass of any kind outside of the Lodges
      • Firearms or weapons of any kind
      • Fireworks
      • Tobacco products (includes vaporizers)
      • Motorized off-road vehicles
      • RV's or pop up trailers
      • Generators
      • Window AC units
      • Kegs

      The following actions are prohibited on University Camp property:

      • Littering
      • Cutting down trees
      • Gathering of firewood
      • Public Nudity
      • Lewd behavior 
    • 01.01

      Texas State University is committed to maintaining healthy and safe campuses in San Marcos and in Round Rock.

      01.02

      The primary purpose of this policy is to establish university guidelines prohibiting smoking and the use of all tobacco products at the Texas State campuses in San Marcos and in Round Rock. Tobacco products include all types of tobacco, cigarettes, cigars, smokeless tobacco, electronic cigarettes, vaporizers, pipes, and hookahs.

      • Glass is prohibited at University Camp at any of the Day-Use or Campsite areas.
      • Glass is permitted at the lodges only for cooking-related food items.
      • All beverages must be in non-glass containers (plastic, aluminum, etc.).
      • Glass bottles containing alcohol are explicitly prohibited from University Camp.
    • Burn Bans

      Burn bans are set in place per the Hays County Fire Marshall

      Firewood Restrictions

      Only firewood purchased at University Camp is permitted on the property.

      Moving firewood transports tree-killing insects and diseases. Tree-killing pests hitchhike on firewood - spreading insects and diseases that destroy our street trees, forests and natural areas. For more information, visit: www.dontmovefirewood.org

    • Businesses or groups that collect fees or donations from their participants, in conjunction with the use of University Camp, without the explicit written permission from the Assistant Director of Outdoor Recreation are prohibited.

    • Violation

      Fine Amount (Minimum)

      Cutting/Damaging Live Trees

      $200.00

      Departing site after the checkout deadline

      Daily Rate Fee for Reservation

      Disregarding Quiet Hours

      $50.00

      Driving Vehicles into Prohibited Areas

      $100.00

      Exceeding Capacity

      $50.00/person

      Gate or Opening Mechanism Damaged

      $1,000.00

      Gathering Downed Wood

      $50.00

      Glass Containers

      $100.00

      Litter

      $50.00

      Lodge Left Dirty After Checkout

      $200.00

      Lost or Unattended Keys

      $115.00

      Operating an Unapproved Business on University Property

      $500.00

      Pets

      $100.00

      Smoking or Vaping of any kind

      $100.00

      Trespassing on Challenge Course

      $100.00

      Unattended Fire

      $100.00

      Violating Burn Ban

      $200.00

      Window Blind Replacement

      $60.00